Helping to enhance careers


  • £20,000 - £25,000
  • Specialist Sub Contract
  • London


Our client is looking for an Administrator / Office Manager for their commercial decoration business.

About the Company:

Our client are a well-respected contractor specialising in Maintenance, Restoration, Painting & Decorating and refurbishment projects with offices in London and North Hampshire. Covering London and the South working for a diverse client base including English Heritage, Housing Associations, NHBC & Main contractors.

Vacancy Details:

We have a vacancy for an Administrator & Office Manager for their London office. The individual must have confidence, flexibility and the ability to use their initiative. This is a responsible position with a varied work load.  The individual must be highly organised and able to manage their time productively. The responsibilities include:


  • Answering, screening, and forwarding any incoming calls
  • dealing with couriers, deliveries, and visitors. Informing relevant parties of their visitor’s arrival
  • Checking post room daily and sorting any outgoing post
  • Maintaining security by following procedures and monitoring signing in/out records
  • Filing, photocopying, collating, scanning, and printing a variety of documents
  • Managing day to day general office tidiness/facilities and being main point of contact with building managers
  • Ensuring all office compliance is upheld i.e., air conditioning, fire extinguishers and general office management with Workspace and HSEQ guidance
  • Organising annual portable appliance testing (PAT) and fire extinguisher checks


  • Maintaining stock level of branded clothing (polo shirts, fleeces) and all Personal Protective Equipment.
  • Managing the absence calendar and individual whereabouts.
  • Organising meetings rooms
  • Categorising, bar coding and archiving all old projects plus updating referencing spreadsheet.  Organising shipment
  • Creating project and site files for new projects
  • Being a point of contact for IT issues
  • Field View and weekly reports to be filed on Teams in their respective folders
  • Coordinating monthly contracts meetings, compiling presentation and minute taking
  • Liaising with estimating Team by forwarding on any emails coming in for tenders
  • Uploading and calibrating drawings on Fieldview for all projects
  • Booking Accommodation


Successful applicants will have prior experience of an administration / Document Control orientated role in a construction environment. The individual will be organised and high efficient. Strong interpersonal and communication skills are required.

  • Packages: Excel, Word, Microsoft Outlook


Remuneration will be extremely generous. We base salaries on the experience and abilities of each professional but offer beyond the typical level in industry. You can expect basic salaries from £20,000 to £27,000.